Cut APTP admin to zero with 24% fewer admin denials

Clicks works with an orthopedics group in New Jersey to automate the state's Attending Provider Treatment Plan form for imaging such as MRI, CT, X-ray, and EMG, plus DME and injections. Every Personal Injury Protection treatment waits on a complete APTP, so nothing is authorized until the submission package is out the door.

Trusted by leading provider groups like Princeton Brain, Spine & Orthopedics

New Jersey Attending Provider Treatment Plan form with the sections an agent prepares highlighted

Take 15 minutes of admin per form to zero

Preparing an APTP form by hand

15 min per form

of admin time

3 FTE

on forms

Open the chart and pull patient demographics
Find policy and accident details in the patient Notes
Retype provider credentials from the practice record
Copy diagnosis codes from the scripts and the locked note
Gather the scripts, note, and records, then check every field

Preparing it with a Clicks AI agent

0 min per form

of staff time

0 FTE

on forms

Clicks waits until the encounter note is locked
Clicks collects the data from the EHR
Clicks fills the form, builds the package, and validates it
Clicks flags missing data to the team, and reassigns the item when the note is not locked in time
The provider reviews the finished form and signs

Clicks fills the APTP form block by block

None of the form is hard. Every part of it lives somewhere in the EHR, which is why one submission used to walk a coordinator through the chart, the orders, the credential file, and the payer record before it was ready for signature. The agent reads each block from its source, infers the few fields that have to be worked out, and leaves only the signature.

Patient, policy, and accident details

From the EHR patient info window and Notes

Provider credentials

From the practice's own records

Diagnosis and ICD-10 codes

Read from the provider's own documentation: the scripts, the referral, or the locked note. Never added.

Care path

Inferred from the diagnosis and the request

Treatment rows

CPT inferred for imaging orders, HCPCS and injection codes read from the request, duration and dates from fixed rules

Attestation and signature

Left for the provider, who reviews and signs.

New Jersey APTP form, version 2.1. Highlighted blocks are the ones the agent prepares.

When a required field is empty, or the orders and the note disagree, the agent stops and sends the case back to the team with that specific field called out. When the note is not locked in time, it reassigns the item to the coordinator. That is the difference between a form that is prepared and a form that has to be checked twice.

Clicks fills the APTP and builds the package

The form is only part of the deliverable. The agent reads the patient record, the orders, and the locked note, fills the APTP, and assembles the submission: the form, the order scripts, the locked progress note, and the post-accident imaging, PT, and chiro records capped at 30 pages. It infers six fields. Everything else is read from the EHR as written.

Watch a Clicks AI agentprepare an APTP submission

The agent gathers patient information and supporting documentation from the EHR and creates the entire APTP submission, ready for the provider to review and sign.

eClinicalWorks demo using fictional patient data in a test environment.

The impact

Preparing an APTP form used to take a coordinator about 15 minutes of hunting through the chart and retyping, and across thousands of forms a month that work occupied three full-time staff. Preparation time is now zero for the team, because the agent assembles the whole submission and the provider picks it up at review and signature. Submissions that arrive complete the first time have cut denials caused by admin mistakes by 24 percent.

Zero admin time

Down from about 15 minutes per form

3 FTE to zero

Staff who used to prepare forms full time

24% fewer admin denials

Submissions arrive complete the first time

Questions about APTP automation

What is the New Jersey APTP form?

The Attending Provider Treatment Plan, or APTP, is the form New Jersey requires before treatment is authorized on a Personal Injury Protection case. It collects patient and accident details, policyholder and insurer information, provider credentials, diagnosis codes, and the requested treatment, and it has to be signed by the attending provider.

Which requests does the agent cover?

Imaging such as MRI, CT, X-ray, and EMG, plus durable medical equipment and injections. For each request the agent fills the APTP form and builds the full submission package around it.

Can APTP forms be automated?

Yes. A Clicks AI agent reads the required fields from the EHR, meaning the patient info window, the patient Notes, the order scripts, the referral, and the locked encounter note, fills the APTP form in the structure the payer expects, assembles the supporting records, and routes exceptions back to the team. The provider reviews and signs the completed form.

Where do the diagnosis codes come from?

From the provider's own documentation. The agent reads the ICD-10 codes off the order scripts, the referral, or the Assessment section of the locked note. It never adds a diagnosis code of its own.

What does the agent infer, and what does it only read?

The agent works out six things: the auto insurer and claim, whether a pre-cert waiver applies, the CPT code for imaging orders, the body region and its evidence, the care path and its dates, and the units and bilateral flag. Every other field is read from the EHR as written, and the agent flags anything it cannot find.

How much time does APTP form automation save?

The orthopedics group in this story went from roughly 15 minutes of administrative time per APTP form to none, because the agent prepares the whole submission before it reaches the provider. That work used to occupy three full-time staff. The group prepares thousands of APTP forms a month this way.

Does an AI agent sign the APTP form?

No. The agent leaves the attestation and signature block for the attending provider. The provider reviews the prepared form, including the diagnosis codes read from their own documentation, and signs it. The agent never decides medical necessity.